Feature — Outbound

Validate, dispatch,
invoice — all in
one flow.

Fast WMS validates every item loaded against the sales order at the dock, generates a GST-compliant delivery challan and tax invoice in one click, and syncs to Tally, SAP, or Oracle instantly. No separate billing step.

1-click
challan to GST invoice
Auto
ERP sync on dispatch confirm
5 types
dispatch modes supported
Dispatch Advice Cum Challan
DCL/15-16/0001 · Fast WMS
Ready to dispatch
From
Klaus Union Engg. India Pvt. Ltd.
BR-1,427,B Wing Jai Ganesh Vision
Near INOX Theatre, Akurdi
Pune – 411035, Maharashtra
To
Tristar International
Thane – 411026
Contact Person: Mr. ABC
+91 9371118851
Challan No.DCL/15-16/0001
Date24/Feb/2016
Vehicle No.MH-12 AB 4456
Sales OrderSO/15-16/0044
Item
UOM
Qty
Rate (₹)
Value (₹)
Impact Socket 3/4" Sq Dr × 50mm AF 6 Pt. Std.Item: TJ450 · Validated vs SO ✓
Nos
15.00
300.00
4,500.00
Grand Total · Net Payable (Round Off)
In words: Rupees Four Thousand Five Hundred Only
₹ 4,500.00
Posted to ERP Sales voucher DCL/15-16/0001
Trusted by warehouse operators across 5 countries
Mutha Ventures
Mubea Automation
Igloo Frozen
BioResource Biotech
GLO-IND
Supertex Industries
MMB Bahrain
MMB Kuwait
Mutha Ventures
Mubea Automation
Igloo Frozen
BioResource Biotech
GLO-IND
Supertex Industries
MMB Bahrain
MMB Kuwait
End-to-end outbound workflow

Sales order to customer invoice —
one connected flow in Fast WMS

No separate steps, no re-entry into billing software, no manual ERP posting. Every stage flows automatically into the next.

Sales Order
FIFO / FEFO / Wave Picking mode applied per item
Pick List
Auto-generated, scan-confirmed on Android
Dispatch Validated
Each item scanned at dock — validated against sales order
Delivery Challan
Dispatch Advice Cum Challan printed with buyer / sender addresses
GST Tax Invoice
One-click from challan — CGST, SGST, IGST auto-calculated
ERP Sync
Sales voucher posted to your ERP automatically — zero re-entry
Dispatch validation flow

At the loading dock — nothing leaves
without a scan match to the sales order

The system validates intended products and quantities at the loading point — preventing wrong goods, short shipments, and unauthorised dispatch.

Open Sales Order
Select the customer's open SO — pick list confirmed, stock in delivery store
Scan at Loading
Each packet scanned at dock — item, quantity, and lot matched against SO in real time
Dispatch Confirmed
Scan confirmation locks the dispatch — stock removed from bin map instantly
Challan Printed
Delivery challan generated with buyer/sender addresses, vehicle, transporter, LR number
Invoice and ERP
GST tax invoice in one click from challan — auto-posted to Tally, SAP, or Oracle as a sales or dispatch voucher
01 — Sales Order Validation

Nothing is loaded unless
it matches the sales order

At the loading dock, Fast WMS validates every packet scanned against the open sales order — item code, quantity, and lot must match. Wrong-item or excess-quantity scans are rejected before they get on the truck.

Validates item code, quantity, and lot against the SO line
Over-dispatch and short-dispatch both flagged at scan
Party-wise pending dispatch visible on supervisor dashboard
Partial dispatch supported — remaining SO quantity stays open
Loading Validation
SO/15-16/0044 · Tristar International
ItemSO QtyLoaded
Impact Socket TJ450 15 15 ✓
Socket Set 1/2" DR 8 5 ...
Torque Wrench 1/2" 4 — pending
Scanning Socket Set — item matches SO line 2
02 — GST Tax Invoice

Delivery challan → GST invoice
in one click

Fast WMS generates a fully GST-compliant tax invoice directly from the confirmed delivery challan. CGST, SGST, and IGST are calculated automatically based on the item's tax structure. The invoice is available as a PDF and syncs to your ERP (Tally, SAP, or Oracle) as a sales voucher.

CGST, SGST, IGST columns auto-calculated per item
PDF invoice generated in one click — send to customer directly
Multiple invoice copies — Original, Duplicate (Transporter), Triplicate
Outstanding amount visible while creating invoice — avoid credit-limit breach
Tax Invoice — INV/2017-48/9633
GST
Supplier
Plastics Textech Pvt. Ltd.
Malhar, Plot 11/2, Survey 128
Wadhanekar, Near Bithare Park
Chinchwad, Pune – 411033
Bill To
Mafatlal Industries Ltd.
Navjari-396445
State Code – 24
Gujarat India
Description
Qty
Rate
Taxable
Carrier Wire PE 15000mPart No: APG0009B6032
2 Nos
₹14000
₹28,000
Carrier Wire PE 13500mPart No: APG0009B6032C
3 Nos
₹22914
₹68,742
CGST₹4,835
SGST₹4,835
IGST₹0
Net Payable (Round Off)
₹ 87,756.00
03 — Five Dispatch Modes

Sales, returnable, cross-dock,
transfer — all tracked separately

Fast WMS handles every type of outbound movement — not just standard sales dispatch. Cross-docking moves stock directly from inbound to outbound without bin storage. Transfer Notes handle inter-warehouse stock movement. Purchase Returns keep records of customer-returned goods.

Each dispatch type tracked separately in MIS reports
Packaging slip auto-generated with buyer/sender address and net weight
All pending deliveries visible — never miss a scheduled dispatch
Return records with reason codes — full customer return audit trail
Dispatch Types — Fast WMS
Sales Dispatch
Standard outbound against sales order — FIFO/FEFO validated at loading point
Returnable Dispatch
Goods sent on returnable basis — system tracks expected return with timeline
Cross-Docking
Inbound directly to outbound dock — no bin storage step, faster throughput
Transfer Note
Inter-warehouse stock movement — source and destination stores tracked
Purchase Return
Record customer returns with reason codes — full audit trail maintained
04 — Payment Tracking and Follow-Up

Outstanding amount visible
while creating invoice —
never over-extend credit

Fast WMS shows each customer's outstanding balance at the time of invoice creation. The Payment Receipt module tracks received payments, credit notes for returns, and outstanding dues — with customer-wise and date-wise follow-up reports.

Customer pending payments list with days overdue
Multiple payment modes — Cash, Cheque, NEFT, RTGS
Credit note issued automatically for material rejection returns
Outstanding report — party wise, date wise, document wise
Outstanding Payment Report
₹26,43,159
PartyDaysBalance
Pee Vee Textiles Ltd.SEIN/17-18/0001/37
11d
₹15.32L
Loknayak JP Narayan Soot GirniSIN/17-18/0004/00
11d
₹2.45L
Asarwa MillsKUEIPL/JW/0002/16-17
69d
₹30,600
Suryalakshmi Cotton MillsSIN/16-17/0003/37
40d
₹114
Agrawal IndotexSIN/16-17/0007/00
34d
₹5.89L
Full capability set

Everything the Dispatch and Invoicing module covers

Sales Order Validation at Dock

Each item scanned at loading dock is matched against the sales order — wrong items and excess quantities are blocked before they leave the facility.

Delivery Challan Generation

Dispatch Advice Cum Challan auto-generated with buyer/sender addresses, item list, vehicle number, transporter, LR number, and challan date.

GST-Compliant Tax Invoice

One-click invoice from the delivery challan — CGST, SGST, and IGST calculated automatically per item's tax structure. PDF export and email/SMS delivery.

Tally ERP Auto-Sync

Dispatch confirmation auto-posts a sales voucher to Tally ERP 9 or Tally Prime — correct ledger, godown, and tax values. Zero re-entry.

Packaging Slip

Packing slip auto-generated with buyer address, sender address (e.g. Mutha Ventures), total items, and net weight — printed alongside the challan.

Dispatch MIS Reports

Fast moving items, item wise, party wise, status wise, order wise, dispatch type wise, periodic summary, and storage location wise dispatch reports.

Reports included

Full dispatch visibility — every order, every delivery

Every dispatch, challan, and invoice is logged and reportable. Supervisors see live dispatch status, pending deliveries, outstanding payments, and fast-moving items — all from one dashboard.

See the reports live
Fast moving item report
Item-wise dispatch report
Party-wise dispatch report
Status-wise dispatch report
Order-wise dispatch report
Dispatch type-wise report
Periodic dispatch summary report
Storage location-wise dispatch report
Invoice MIS and Tax MIS
Outstanding payment report — party and date wise
Zero
manual re-entry into your ERP after dispatch confirmation
1-click
delivery challan to GST tax invoice — including CGST/SGST/IGST
8
dispatch MIS reports — item, party, status, type, periodic, location
"Our accounts team used to spend two hours at end-of-day posting challans into Tally manually. Now the invoice is ready by the time the truck leaves the gate — and Tally is already updated. That's two hours back, every day."
MV
Operations Director
Mutha Ventures — Steel distribution, Pune
2 hrs
saved daily — zero manual ERP posting after dispatch confirmation
Zero
wrong-item dispatches since go-live — sales order validated at every dock scan

See dispatch and invoicing live in your warehouse

30-minute demo — we run through a full dispatch cycle with your items, your customers, and your Tally setup. No slides, no generic walkthrough.

Get a free demo View pricing
GST invoice included Tally sync included All 5 dispatch modes Outstanding payment tracking